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Item # 2.
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| Town Council Regular Session |
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| Information |
| SUBJECT: |
| DISCUSSION AND POSSIBLE ACTION REGARDING SELECTION OF AN EXECUTIVE SEARCH FIRM TO CONDUCT THE TOWN MANAGER RECRUITMENT AND AUTHORIZATION OF GENERAL FUND CONTINGENCY RESERVES FOR THE RECRUITMENT PROCESS |
| RECOMMENDATION: |
| All six firms responding to the Town are well-qualified and all are experienced. However, of the six respondents, three are recommended by staff for consideration by the Town Council for recruitment of the town manager. The three firms, in alphabetical order, are CPS-HR Consulting, the Mercer Group, and Ralph Andersen and Associates. |
| EXECUTIVE SUMMARY: |
| At the May 4, 2016 regular session, Town Council directed staff to utilize cooperative contracts to expedite the process of identifying potential search firms for the recruitment of a permanent town manager. |
| BACKGROUND OR DETAILED INFORMATION: |
Executive recruitment firms immediately available to the Town under contracts with the City of Tucson and the City of Peoria include the Mercer Group, Slavin Management Consultants, Ralph Andersen & Associates, Bob Murray & Associates, CPS Human Resources, Waters Consulting Group, the Novak Consulting Group and the Water and Company Executive Recruitment. On May 11, 2016, an abbreviated and expedited request for proposals was sent to all eight executive search firms under cooperative contracts to the City of Tucson and City of Peoria, Arizona. This solicitation contained a request for proposal submission by or before June 1, 2016. Of the eight firms solicited, six firms responded with proposals.
Specific funding for the executive recruitment process was not included in the FY 2016/17 budget due to the timing of adoption of the budget by Town Council in relation to the Town's receipt of the firms' proposals. Therefore, it is requested that Town Council authorize the use of General Fund contingency reserves in an amount not to exceed $30,000 for the recruitment process. |
| FISCAL IMPACT: |
Fiscal impact varies depending on the executive search firm selected to conduct the recruitment for town manager. The costs associated with the six proposals received are as follows:
Ralph Andersen: $27,500
Bob Murray: $17,500 plus expenses not to exceed $7,500
CPS-HR: $24,250
Slavin: $16,505 plus expenses not to exceed $7,427
Novak: $19,500 plus up to $1,500 for advertising plus $250 per candidate for background check
Mercer Group: $15,000 plus expenses not to exceed $5,500
Since funds were not specifically allocated in the FY 2016/17 Adopted Budget for the town manager recruitment process, staff is requesting Council-authorization to utilize General Fund contingency reserves in an amount not to exceed $30,000 for the recruitment process. These funds would be utilized for payment to the executive recruitment firm, in addition to travel costs for potential candidates. The estimated FY 2015/16 year-end General Fund contingency reserve balance is $10,165,779, which would decrease by $30,000 with this authorization to $10,135,779.
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| SUGGESTED MOTION: |
I MOVE to select _____________________ to conduct the town manager recruitment and authorize the use of General Fund contingency reserves in an amount not to exceed $30,000 for the recruitment process.
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I MOVE... |
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